Top 6 Best Employee Referral Software - 2023

A complete guide to the best employee referral systems

Phil Strazzulla
HR Tech Expert, Harvard MBA, Software Enthusiast

Contributing Experts

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The The Top Employee Referral Platforms

Hand picked by our HR Technology experts after product testing, user research, and much debate - enjoy! is loaded with amazing features. You can get more referrals in innovative ways; via campaigns, gift cards, leaderboards. The platform can also be integrated with your ATS and HRIS.
ERIN is cost-effective for both employees and employer. It boasts a fully automated ATS integration, automated emails and, mobile notifications. By streamlining communication, ERIN allows employees to make referrals in less than 30 seconds!
With Boon, you can manage and receive more referrals in less than 5 minutes. It's available on mobile and web, the setup requires no onboarding or training, and jobs can automatically be pulled from your career page.
Teamable has a delightful user interface and comes with many impressive features. It seamlessly integrate with your ATS, increases employee engagement with intelligent gamification, and also gives you detailed reports and analytics.
RolePoint’s professional services team ensures you have a successful implementation, and continuously engage your employees.

Introduction to Employee Referral Software

Employee referrals are typically the best source of hire for companies.  Referral candidates quickly move through the interview process, stay longer, and get ramped up faster.

While employee referrals can happen organically, or through the built in module in the ATS, it usually makes sense for companies to also partner with a dedicated employee referral tool in order to boost the number of referrals they are getting, as well as manage tracking, rewards, etc.

Pro tip: simple rewards through a platform like Caroo can be a great way to supercharge your referral program.

In this guide we’ll give you the insights you need to understand the employee referral landscape, a few vendors we think you should look at, and advice on implementing a successful program.  Enjoy!

In this guide you’ll find: Best Employee Referral Vendors, Benefits of Employee Referral Software, ROI Calculator, Common Pitfalls, Pricing Information

Our criteria: How we chose the best vendors

We take research seriously. To make sure we’re offering our readers the very best solutions in a given software category, we are methodical, rigorous, and expansive in our research. We consult with HR professionals, vendors, and industry experts. We cut through the noise to bring you a carefully curated list of vendors, along with other essential information, to help you find the right software platform for your business. 

Here’s how we chose who makes the cut: 

Product: We believe in gaining a comprehensive understanding of a product before we recommend it, so we start by getting to know the software. Whenever possible, we meet with a senior executive (CEO or Head of Product) for a demo and Q&A. We also test the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best-in-class offering. 

User feedback: We go straight to the source and compile feedback on user experience. Real-world input supports our commitment to diligence in our software evaluation methods and the products we recommend. Keeping up with the everyday experience of HR pros also puts new vendors on our radar, and it keeps us close to our community so we can better connect the right products to the right people.

Financial metrics: We are certified finance nerds, so we use all the data we can get our hands on to make selections for our guides. We comb through data for concrete statistics like retention rates, growth, profitability, and scalability. We evaluate the bottom line of each product because we know making a software purchase can put your reputation on the line. 

Best for a use case: Software is never a one-size-fits-all product. Sometimes the best solution is free or cheap. Other times it’s the one that is best for global companies or the one that’s sized right for early-stage startups. Keeping this in mind, we include solutions across the spectrum so our readers can find the best fit for their unique needs.

Here's more detail if you want to read more about how we research vendors. Our dedicated staff writers rely on hard data, impartial experts, and user feedback to ensure our reviews are helpful, truthful, and hopefully a pleasure to read!

Top Employee Referral Software

We track thousands of HRTech solutions, these are the best Referral Technology per our research and expert council as of 2023.


As the domain name implies, these guys have been in the referrals game for quite some time. That means they hook into all the various ATS’s and rewards programs out there. Their mobile-first, campaign-driven approach drives high levels of adoption and leads to dramatic increases in referral hires.


  • Millions of users worldwide
  • Millions of users worldwide


Pricing with this vendor is not disclosed upfront, so you'd have to book a demo to move forward.

Pricing with this vendor is not disclosed upfront, so you'd have to book a demo to move forward.

Best For

EmployeeReferrals is best-suited for companies with more than 500 employees.



ERIN allows your company to streamline the employee referral process through an intuitive mobile first tool.  Employees can sync their network to the platform to get referral recommendations which is a key hallmark of any modern referral technology.  Because their solution is mobile first, it's great for all types of referrals, including blue collar roles that are traditionally overlooked by most referral tech.



  • ERIN is used by over 1.6M employees in 18 different countries.
  • Referrals can be done in under 30 seconds.
  • ERIN can increase employee referral hires up to 5X.
  • ERIN is used by over 1.6M employees in 18 different countries.
  • Referrals can be done in under 30 seconds.
  • ERIN can increase employee referral hires up to 5X.



ERIN has a Free Forever plan with one admin account only and bonus tracking at no cost. After that, their Growth plan starts at $499 per month (billed annually) and is for up to 500 employees. If that's not enough, but you're under 1,000 employees, they offer a plan called Scale at $875 per month. If you have more than 1,000 employees, then their Enterprise plan is for you, which would require a request for a quote.

ERIN has a Free Forever plan with one admin account only and bonus tracking at no cost. After that, their Growth plan starts at $499 per month (billed annually) and is for up to 500 employees. If that's not enough, but you're under 1,000 employees, they offer a plan called Scale at $875 per month. If you have more than 1,000 employees, then their Enterprise plan is for you, which would require a request for a quote.

Best For

Companies of all sizes could make use of ERIN's technology. However, their average customer size is 5,000 employees. A good portion of their customer base are even companies with over 30,000 employees.



RolePoint has historically been a leader in this market. They’ve recently merged with JobVite and a few other tools and so it’ll be interesting to see how the solution evolves with that HCM suite. However, it’s worth noting they integrate with the majority of ATS/HRIS vendors currently. Their customer base includes McKinsey, UPS, and LinkedIn.



  • At UPS, they helped increase the number of referrals four times
  • Acquired by Jobvite for $40M according to Crunchbase



RolePoint's pricing is not disclosed within Jobvite's website, so the best way forward is to request a tour or take their 10 minute assessment.

Best For:

In order to determine if RolePoint is for you, you can take a free 10 minute assessment in the Jobvite website.



Teamable pioneered using your employee/alumni/advisor networks to boost referrals, and allow your recruiting team a new avenue to source talent already connected to your company. Their longevity means they have lots of data on potential referrals, as well as a great handle on how to implement this solution across your organization.



Among their customer base, Teamable has been instrumental in achieving wins like:

  • 55% faster time-to-hire
  • 75% reduction in cost-per-hire
  • 40% better chances of getting hired for interviewees



Pricing is not publicly-disclosed by this vendor.

Best For:

Teamable is a good bet for businesses of all sizes.



Boon’s founders ran a recruiting agency that realized referrals were by far their number one source of hire. They built their own tech to boost referrals, and thought that others would get value out of the system they’ve built. What’s unique here is that this isn’t a solution designed just for fast growing tech companies as their customers are recruiting everyone from engineers to truck drivers.



Among their customers, Boon has helped achieve milestones like:

  • 45% increase in referral hires
  • 5X more referrals per job
  • 52% reduction in time-to-hire
  • 40% cost savings per hire



Although their exact pricing isn't revealed upfront, Boon has three available plans: Startup, Growth, and Enterprise.

Best For:

Boon is a neat tool for startups, fast-growing companies, and established enterprises alike.

Benefits of Employee Referral Technology

HR and talent acquisition teams are looking to add an employee referral solution because it can be a game changer for your recruiting efforts.  Here are the key benefits of referral technology, see below for how we translate these benefits into an actual return on investment calculation for your CFO.

  • More Top of Funnel: Simply put, getting more referrals drastically increases the top of your recruiting funnel fast.  Right now you are no doubt getting employees to recommend their friends via your ATS or whatever system you currently have setup.  Imagine getting 3x that amount of candidates simply by putting in the right process, reminders, rewards.
  • High Conversion Rates: For every 10 employee referrals, you probably get 1 hire.  Contrast that with the number of applicants you need from a job board or even your career site to get a hire.  Referral candidates convert to employees at a much higher rate.  This decreases time to fill, as well as the amount of hours you spend screening candidates.
  • Better Retention: Job seekers who are brought to the recruiting team via employee referrals have a much better understanding of the job they are getting into.  This translates into better retention, especially for roles where churn is an issue: nursing, retail, transportation, etc.
  • Employee Engagement: Anytime you can get your employees involved in the recruiting process is a win.  Employee referral tools make the workflow simple and rewarding for employees who get to help their friends, their company, and typically get a reward for themselves as well. This is a key part of employee experience software.

Pro Tips on The Top Employee Referral Platforms

Common Pitfalls and Misconceptions about Employee Referral Programs

When we talk to our expert council of HR and talent acquisition professionals, there are a few things that come up again and gain when it comes to buying and implementing this type of software.

  • Implementation goes at your pace: Implementing an employee referral program can take a week.  But, it usually takes longer.  Let’s face it, most people in recruiting are super busy filling reqs and don’t have the headspace to take on new initiatives.  So, we highly recommend giving someone on your team time to spearhead this initiative and make sure it gets done quickly.  Or, partner with a company that has a robust professional services org to help you.
  • Metrics matter: Make sure that you are tracking where candidates are coming from in your ATS.  If you aren’t, then it may become hard to understand how much value this tool is actually creating.  Most of these vendors make it super easy to do that, but you still need to make sure it’s working.
  • Understand cost per hire: The easiest way to say “yes” to this solution is to realize it’s going to lower your cost per hire.  But, do you know your cost pre hire currently?  Make sure you have a handle on your overall cost per hire (and ideally the cost per hire for all your different roles/channels) so that when it comes time to renew the contract, you know whether or not this channel is bringing down your costs!
  • Employee Engagement: While the vendors listed above all have built in workflows to get your employees engaged in your hiring, you still need to think through your general philosophy on rewards, as well as how this will all be messaged.  Our advice is to get hiring managers onboard with a short presentation on why employee referrals is worth investing in, and then have the hiring managers re-enforce messaging to employees on a regular basis to keep your hiring pipeline full of high quality referrals.
  • Dive In: Companies that are tentative in rolling out their programs typically don’t see high returns.  If you tell employees this is a pilot, they are going to be much more hesitant to use the product, and you won’t get the ROI you’re looking for.  Go all in, even if it’s for a “pilot” for one segment of your organization.
  • Be Proactive: Referrals are great when your employees offer them.  But, the companies who are most successful with these programs have recruiters who are reaching out to their colleagues and asking for intro’s.  Use these tools as a sourcing database that has an 80% response rate from candidates vs whatever you’re currently getting on cold outreach.
  • Integrations Matter: Make sure the vendor you partner with has easy to setup and maintain integrations with your ATS and HRIS - you don’t want to spend time each money downloading and .csv files.

Don’t get tripped up on these common hurdles, make sure you are thinking strategically about how a tool to boost employee referrals will be implemented and measured.

Return on Investment from Employee Referral Software

We believe that whenever you are going to ask for money, you should be prepared to back up your thinking with a model of the returns from your spend.  Here is a short model that details how we think about the ROI from implementing an employee referral platform.  Feel free to tweak it to meet your own goals.

Essentially, we’re going to drive more hires through employee referrals, at a lower cost than our typical recruiting channels.  This means we are saving money on each of these hires.  What’s not contemplated in this exercise (but feel free to model it if you’d like):

  • Referred candidates typically ramp faster
  • The benefits from decreased time to fill
  • Referred candidates stay longer

Pro Tip: Put a time on your calendar right now for 6 months out that reminds you to go back and look at this model again.  What did you get right, and what did you get wrong?  Understanding this will allow you to get better as a practitioner and allocator of capital within your organization!

Referral Software Vendor Organizer

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Employee Referral Software Pricing

Generally speaking, referral technology is priced based on the number of employees in your organization.  We like this as the value you get from the offering is very closely tied to the number of employees you have.  More employees means more referrals, and a decreased cost per hire and time to fill.

Here are some general guidelines you can use to understand how much this type of software will cost you.  

Employee Referral Software Pricing

Number of Employees

Estimated Annual Cost


Please note the pricing depends on which vendor you choose, which modules you want, and how fast your organization is growing.  Some of these vendors also have implementation fees on top of the annual subscription (not necessarily a bad thing, especially if you need hands on help to get started).

Again, the pricing you’ll get from a given vendor depends on the specific needs of your organization, and your ability to negotiate.

Staying Organized

If you’re looking at buying employee referral software, you’re probably going to get demos of a few different solutions.  We recommend staying organized by keeping track of the features that matter to you, and how each vendor can currently deliver on each.  The below spreadsheet will help you stay organized throughout your demos, so that you can pick the right referral platform.

Employee Referral Software FAQs

What is an employee referral program?

An employee referral program is a recruiting method where hiring managers incentivize current employees to refer qualified candidates from their networks to open roles.

What is employee referral software?

Employee referral software are tools that make employee referrals more efficient. This can be achieved through automated recommendations, detailed employee networks, and gamification.

What are some benefits of employee referral software?

Employee referral software provides many benefits to your company, including:

  • More top of funnel candidates
  • Higher conversion rates
  • Better retention
  • Heightened employee engagement

What are the pitfalls and misconceptions about employee referral programs?

There are a few pitfalls and misconceptions that may arise when using employee referral programs. Implementation goes at your pace, meaning you have to put time and effort into getting it up and running. The metrics are important, and if you aren’t tracking if the program is working then you can’t be sure it’s working. Make sure you get a solution that integrates with your tech stack.

Do employee referral programs work?

Yes. SSRN found that between 30% and 50% of hires in the US are from referrals. By using an employee referral program, you’re ensuring that you’re keeping up with the competition and hiring the best talent.

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